The Compact Calendar helps you plan up to an entire year on a single sheet of paper! Print out a stack of them and keep them handy for when you need to roughly define project milestones or calculate recurring dates. These are great for taking notes during a planning meeting! I’ve also heard of people using them for estimating the gestation period of pregnant animals and planning family vacations. I’d love to hear more about your use, so please send me an email and share your story with me!
I’ve made the Compact Calendar available in several downloadable packages, and many others have chipped-in with their own versions for their country. You can either download the pre-made PDFs for easy printing, but if you want to customize the calendar you can use Microsoft Excel to change the starting day.
About the Compact Calendar
The Compact Calendar presents days as a continuous candy bar of time. Because the weeks are presented as a stack of available time, it’s easy to block out days naturally as you think. There’s a lot of free space available on the right-side of the sheet for note taking.
If you download the Excel version, you can easily change the starting date to generate a new calendar for any year you need. You can add your own holidays, too.
The download comes as a ZIP archive containing three Excel 2007 templates and six PDF versions, for all three week styles in both A4 and US Letter sizes. Optionally, you can download just the PDFs in either A4 or US Letter sizes.
The week styles are:
- Week starting on Monday – your business working calendar, with ISO 8601 week numbers.
- Week starting on Sunday – your typical home calendar week.
- Week starting on Saturday – for countries that start the week on Saturday
While the Excel templates include US holidays, it’s pretty easy to customize them for any country.
TIP: If you’d like to know more about the design and use of the calendar, the page Using the Compact Calendar will give you the additional details.
Modifying the Compact Calendar
You’ll need Microsoft Excel 2007 or better to modify the Compact Calendar’s XLTX files. If you are using an older version of Office on Windows, this downloadable service pack from Microsoft may help.
NOTE: The Compact Calendar is saved as an Excel Template (XLTX) file. If you double-click an Excel template file, it opens a copy that you can save without modifying the master template. If you want to edit the template itself, you should use FILE->OPEN menu from within Excel itself instead of double-clicking the file icon.
After you open the .xltx file, there are several worksheets (see the bottom of the screen) for the 12-month, 16-month, Holiday, and Instructions table:
Modifying the starting day of the calendar is very easy: just edit the starting date by typing in a new one. The calendar will update automatically.
If you need to make a longer calendar, that’s easy too: just extend the range as you would normally with any list in Excel. Incidentally, the Excel spreadsheet also includes a 16-month calendar as a separate worksheet.
Changing the background colors is a little trickier; you’ll have to edit the conditional formatting in use on the worksheet. This video might help:
Please note that Microsoft Excel 2007 or newer is required. Other software like Open Office, Google Docs, and Numbers may import the Excel spreadsheet, but due to differences in the way they handle dates you should double-check that the calendars are correct.
For the official USA version, each zip archive includes with three templates (xltx). Printable PDFs included in each download. If you are using an older version of Excel, see Microsoft’s update directions to add XLSX/XLTX file compatibility.
The international versions are NOT created by me. Please read the instructions on the international contributor’s website for a description of the download content.
Please read “Downloading Instructions” in the main text if you have any problems.
see below for international versions generously provided by translators!
2018 Spreadsheet Versions
2018-2019 PDF Only
US PDF Package contains PDFs formatted in the US Letter (8.5 x 11 inch) paper size. I’ve also included the 2018 calendar as well, for people who need to plan more than a year into the future. If you still need 2016, use this.
These are links to translations made by various people around the world. Thank you, everyone!
Note: Not all versions use the latest Compact Calendar code, so features and formatting will vary from the US version. A + indicates calendars that are updated yearly by the translator.